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WHAT A COPIER SERVICE AND MAINTENANCE AGREEMENT SHOULD INCLUDE

November 10, 2020 By Admin

Are you still thinking whether to buy a new printer or copier for your office or acquire one through a leasing company? Read through this page and find out the legalities and inclusions in the contract that you’ll have to agree with once you have decided to lease a copier or printer.

This article will serve as an orientation for you about the agreement that you will so you are aware of the circumstances of your choice. A simple tip, before you sign the contract make sure that you comprehend all the stipulations provided therein so that you are aware of what you are signing for

If you are looking for a copier in Chicago, you can contact Chicago (312) 216-0722. You can ask about Copier Lease in Chicago, copier rental in Chicago, IT Services Chicago, and even Copier Repair in Chicago.

Defining the term: Copier Service and Maintenance Agreement

Why do people avail of health insurance? Basically the very reason is to be protected and insured in times of illness. The health insurance allows the member to avail of the different health care benefits.

Consider a copier service and maintenance agreement as similar to health insurance.

Your machine will need treatment and maintenance as it ages. Repeatedly using the machine for a longer time will definitely require repair or replacement. The agreement will provide you with services and protects you from spending unnecessary costs associated with the machine’s downtime.

Will it be risky if you do not have a copy or maintenance agreement?

Indeed. Remember that all machines experience downtime. With a copier maintenance agreement, unexpected costs for repair will be avoided; you can even relax scenes the maintenance services for your machine are still under contract.

Further since you are covered by a maintenance agreement, downtime will less likely to happen because the machine will be regularly checked by the copier leasing company to ensure that your printer or copier functions properly. The agreement serves as protection to your printer that regularly needs maintenance and services.

If you consider the lease, you can checkout copier leasing in Chicago that covers copier leasing services in the agreement.

What does the copier service and maintenance include?

The agreements vary depending on the provisions offered by every company. Some of these services included in the copier service and maintenance agreement are also similar with another company. Copier leasing services in Desmoines for instance, cover all maintenance & services as part of the normal and continued operation and use of the machine.

Below are some of the stipulations that should be included in a copier service and maintenance agreement.

1. Machine parts: any operating and moving parts of the machine which normally experience downtime or can be worn out due to continued use.

2. Supplies: Drums, toners and others are also included in the maintenance agreement.

3. Labor. The service technicians and professionals hobak trips and visit your office two provide services and maintain the functions of your photocopier and machine are provided for in the contract.

The list mentioned above is the generic maintenance agreement inclusions of several companies; other aspects already very. With this information, it is good to request multiple quotes so you can offer which copier leasing services are best.

The risk of spending too much with repair and maintenance for your copier or printer is already a reason for you to sign a service contract with a leasing company. Remember that all machines naturally experience downtime. The lesser maintenance that your machine gets, the shorter lifespan it takes.

Before you leave this page it is important that you understand what a copier lease is. Copier leasing is when you enter into a contract with a company that offers you to use and have custody of the machine for a certain period of time and for a considerable amount of monthly payment. After the contract, you have the option of owning the machine, upgrading it, or entering into another contract of lease.

Top Reasons Why Businesses Still Buy Office Printers and Copiers

December 27, 2018 By Admin

In this day and age, we normally see people spending a lot of time on their smartphones, storing and sharing digital files thru their laptops and tablets. But have you ever wondered why we still see a lot of businesses investing in copiers and printers?

While we are already in the digital age where sharing and sending files are more convenient because of digital technologies, it is undeniable that papers still play crucial roles in every business. Although business establishments are going “paperless” and just prefer digital documents, the ability to print hard copies by far still serves more good than harm. That is primarily the reason why businesses still opt to invest in good quality copiers and printers to help them with their day to day operations.

Below are some of the other practical reasons why you still need to have copiers in your office.

All Business Establishments Do Not Run Paper-free

It’s a fact that despite being a technologically-advanced world, there are still businesses that are not yet paper-free. Thus, your business should also be able to print and provide hard copies for your clients who still prefer to have their documents in physical form. Thus, investing in a copier or a multi-functional printer is a good move. You can find a lot of printer and copier makers to this day who have products with top of the line features.

Printed Copies Make the Best Technology Backup

Computer crashing, networks becoming unavailable, or even system storage hackings, are but some of the risks of having your files in a digital platform. When worse comes to worst, all your data may be permanently lost. A good business continuity move is to have all your customer files or documents backed up electronically. But what happens when your back up crashes as well? This is where you will realize just how important it is to keep hard and printed copies of your files for future use.

Yes, technology has revolutionized the world of business and communications, but no one can really fool-proof possible catastrophic situations. Nothing beats keeping your records intact than having them in physical documentation. Although this may be a fire hazard, having printed records has long been a reality in the business world and is still practiced until today.

Hard Copies are Really Not Out of the Era Just Yet

Seeing companies on the move towards being totally free is normal these days. However, we can still find a handful of reason why the need to keep physical copies of your documents is essential. This reason alone should convince you that having reliable copiers and printers in your facility is important. While we see a steady increase in scanning, creating, and storing digital documents in most businesses, physical printing has not decreased its importance just the same.

Copiers still play a vital form in every business and office operation. Just think if you are in a meeting and you realize that not all of your audiences have with them their electronic and digital device. How can you get your word across if they cannot see exactly when you are trying to present?

Today, it cannot be denied that going paperless, or just working less with paper for that matter, is a thing among business establishments. Thus, you should take this as the reason why you should be all the more careful and wary with safekeeping your document. With the latest in technology, plus a better and more streamlined workflow, running your businesses can be achieved efficiently. Know more about your many copier Chicago options when you are within the area. With so many available dealers and manufacturers, finding the best one for you is not that hard at all.

Physical Documents Also Need Protection!

November 22, 2018 By Admin

As data breaches continue to grow in terms of volume, frequency, impact, and total cost, ensuring complete data security in the 21st century has become more challenging. From various enterprises to national and local government agencies, whether big or small, the consequences of such issue on organizations are on the rise.

Millions of bills, reports, statements and similar forms which contain private customer information are being transacted every day. Such communication documents are not being provided by more than 85% of small and medium-sized businesses as the reference point of data privacy protections in having transactions with customers and clients.

Carrying sensitive and valuable information, the given documents must be protected as expected by the people. Both legal and moral requirements are required in protecting customer data with the highest level of privacy as possible.

Even in the advent of the modern age with digital information, safeguarding physical data is indeed a highly important concern. Today, electronic data is being given more priority than ever. However, most of the security breaches involving private data access are in paper-based form. Having the same regulations as digital data, it is crucial for information management, maintenance, and protection for both forms. Thus, this needs an entirely different strategic approach.

Containing the most sensitive information on individuals, there are a number of risks involved for physical communications such as human error as this is manually prepared and a high volume of transactions are accepted, inaccuracy of data especially in sending documents which are returned or remained undelivered, interruption on mail production by a staff to source customer data, fraud in intentional alteration of addresses, and stealing of physical documents.

When it comes to addressing this issue, Document Integrity processes and systems must be rolled out. Ensuring that the document processes are rendered correct and valid, Document Integrity runs through every stage from document creation to print output and mail. This allows businesses to provide proof that fits the best practice and good control. It can also be made possible with Copier Chicago services.

Document Integrity brings a number of benefits on a financial aspect such as reducing processing costs as compared to manual handling, eliminating the cost of returned and undelivered communications, minimizing the risk of financial penalties for non-compliance, and no reduction in Customer Lifetime Value from the people who leave whenever their data is compromised.

Meanwhile, Document Integrity has ideally combined with File Based Processing. Maximizing accuracy minus production speed compromise, organizations get informed about the updates any time in the mail run period. Error are quickly identified and fixed and an audit is provided for every page processed. Through direct scanning with proof that every mail is correctly assembled, this is highly accessible and is a more effective alternative to traditional inserter control.

Creating closed loop integrity for documents, File-Based Processing is where a Mail Run Data File (MRDF) lets the inserter to verify the page accuracy with complete records and instruction. MDRF provides precise instructions on the steps to be done with every page. Then, tracking is done for every page for a comprehensive audit trail for the mailing.

The four key features include a system that can create a user-defined file containing specific elements for flexibility and extensibility, a more flexible and smaller user-defined records to make them more effective and cost-efficient, a system that can identify the document and lead times for processing the data and having maximum efficiency by preparing the inserter, and a system that can initiate a process of regenerating damaged documents.

When taking steps to data security protection, documents must not be overlooked. With Copier Chicago services, the transition from physical to digital includes document scanning and printing can be done. When properly implemented, there will be a full-bodied protective environment for physical documents.

HP LaserJet Pro MFP M426fdw Review: 3 Features That Make It Superior

November 20, 2018 By Admin

Every business needs a printer, but it does not have to be a color printer. It is also safe to say that a lot of businesses greatly benefit from multifunctional printers over getting individual devices for scanning, faxing and printing.

The popular monochrome laser printers in the market have limited features and this is exactly how original equipment manufacturers define a basic device. HP, however, is showing a different story with their LaserJet Pro MFP M426fdw.

LaserJet Pro MFP M426fdw is ideal for heavy duty home use as well as light workgroup printing. The model prints in great speed and can perform dual printing with wireless connectivity features like mobile printing and through cloud.

It is not really your typical compact model because it weighs 28 pounds and 6 ounces. The dimensions mean you would need a little help with moving it from one place to another. It is not amongst those, which can sit comfortably on top of a desk. With its size (12.8 x 16.5 x 15.4 inches), you probably want to assign a specific place in the office or at home for it. The great news, however, is that it is not going to take a lot of flat space making it ideal even for small offices.

What does LaserJet Pro MFP M426fdw offer?

It is a multifunction device that can perform a lot of office functions like scan, fax, copy, print as well as send emails. In fact, the dissemination of documents has become easier with its email functionality. You can just scan the documents on the printer and send them as attachment through email. It can also cater printing and scanning tasks to any USB memory key.

Paper-holding Capacity

The printer comes with an automatic duplexer, a multipurpose tray which can hold 100 sheets and a drawer with a 250 sheet capacity. If you want to expand its drawer capacity to 550 sheet, you can get it for $139 to get a maximum capacity for 900 sheet.

ADF

HP added a 50-sheet ADF (automatic document feeder) to assist with scanning legal-size documents and perform duplex scanning. Other inexpensive multifunction printers which offer duplex printing uses a different technology that scans one side first and then turn to the other side afterwards. While most copiers of this kind takes longer time to scan, the LaserJet Pro MFP M426fdw does it faster through it automatic duplexing feature.

HP has definitely set a standard for monochrome laser printers. The original equipment manufacturer for this device offers a single pass technology for automatic duplexing in both printing and scanning of documents. The competitors for LaserJet Pro MFP M426fdw are also claiming the same feature; however, most of them it cannot compete with its ability to handle 50 sheets in one go.

Wireless Connectivity

The LaserJet Pro MFP M426fdw from copier Chicago professionals has wireless connectivity feature for better printing management. It can be connected through the standard USB and Ethernet ports and conveniently through NFC (near field communication) and Wi-Fi direct. You can also print using mobile apps like Google Cloud Print, HP ePrint, Mopria and AppleAirPrint.

HP, one of the leading names for printers, produced a multifunction monochrome laser printer which is endowed with more than the basic features, which is perfect for a micro-business setup. It is a multifunction device therefore aside from printing, it can be used for faxing, copying, and scanning.

Brother DCP-9020CDW Review: 3 Most Important Things To Know Before You Buy One

November 15, 2018 By Admin

The highest quality of output expected of Brother DCP-9020CDW colored copies are those that appear unusually grainy, but with light and spotts and blurry texts. While the mono copy text is a little sharper, however, the mono reproduction contrast of the color copies is poor, which gives them a cloudy appearance, despite the use of the adjustment settings that the MFP’s touchscreen interface brings. Moreover, the mono and single-sheet color copies took 17s, while the 10 pages supplied via the Automatic Document Feeder (ADF) were copied in 48s.

Notable Design and Features

While Brother DCP-9020CDW is a considerable printer, the majority of the volume is in its depth. The front appears to be relatively small, which is supported by the dark grey and white paneling. On its top is a 35-sheet ADF, where the cover turns over to serve as the feed tray.

The printer can be linked directly to the internet, aside from the general functions of copy, print, and scan. With the right authentication, it will be easy to scan directly to several online storage servers, which include OneNote, Dropbox, and Facebook. There is also a 250-sheet main paper tray situated below the output slot, along with a one-sheet multipurpose feed above it. However, there is no provision for additional paper trays.

Nonetheless, LED print engines are easier to use than lasers that basically come with bright LEDs. These are running over the photoconductor drum instead of a laser beam scanned that use moving mirrors. Except for the paper feed, there are no moving parts here.

Cartridges and Links

The Brother DCP-9020CDW has a number of features that enable the use of MFP without a PC. The iPrint & Scan mobile app provides an easier way of sending the printer files or photos from an iOS or Android phone and a tablet on a similar wireless network. It also allows the download and installation of apps to the MFP to enable browsing and printing of documents that are stored on cloud services like Microsoft SkyDrive and Google Drive. The software that comes with the machine also includes Brother’s Creative Center and Web Connect as well as the PostScript and PCL drivers in emulation.

While the printer can be linked through Ethernet and USB, the wireless connection can also open up the internet and allow direct printing from any mobile device. On the other hand, the four-toner cartridges are placed directly into the machine once the scanner area has been folded back. In addition are another photoconductor drum and transfer belt that require replacing at 15,000 and 50,000-page intervals only.

The Cost of Operation and Ownership

The price of toner for DCP-9020CDW is a little expensive. The cartridges are sold at around $73 2,500-page black toner while the 2,200-page color cartridges are priced at $102 each. It brings an unusually high mono page value of 2.3p as well as a mixed black and color price of 13.4p and a full-color page cost of 14.1p.

The total ownership costs are high as well despite the fact that the low-yield users that go through the 1,000 pages worth of toner can do better than the heavy business users due to the low printer price of £237. Meantime, light users pay a more reasonable price of $684.

Brother DCP-9020CDW offers a good print quality. However, Copier Chicago experts say that the slow print speeds and its high costs are what makes this machine a poor choice for a business despite its low market price.

5 Important Questions To Answer Before Buying Your Copier

November 13, 2018 By Admin

You have to be certain with every decision you make, especially when it comes to business needs. For example, there are a lot of options in the market in terms of manufacturers and platform. So, which exactly will suit the needs of your business?

If you are running a company that requires volumes of copying as part of the daily operation, getting a copier which is either laser or LED can boost your productivity. However, if your business requires printing graphic designs or images, any inkjet model will do. Copier Chicago experts have a wide line of available equipment that will certainly suffice your specific office needs.

Versatility is one of the biggest factors to consider with the modern multi-function copiers. The latest technology tools such as cloud services, Wi-Fi connectivity, file sharing, and data transfer have now become staples. These are considered important features when choosing the right copier for your business.

How to choose the right copier?

Multifunction copiers have taken over the conventional photocopiers because the modern models are now equipped with accessory features that can support the operations even in large offices. Copiers have features such as scanning, faxing, printing, and copying in just one machine; however, different models have different sets of features. The key to selecting the right one for you is choosing one which can support the needs of your business.

Laser vs Inkjet?

Choosing a copier should start with realizing which between the two kinds, inkjet and laser, is perfect for your needs. Remember, it should depend on the type and volume of your printing tasks. One of these two is best for document printing, while the other provides best quality for graphics and image printing. Laser printers are known for its low printing costs, while inkjet printers are chosen for its superior color quality.

What is your budget?

In choosing any equipment for the office or even at home, price is one important factor because it can assess the printing needs of your business as well as the budget allocated for the purchase of the copier. The regular prices may range from $100 to $1700. Once you have made a decision on which model to purchase, you have to consider the cost of printing which commonly includes the paper, ink or toner cartridges, and machine maintenance.

What is your priority: speed or quality of output?

There are copiers that offer the best printing speeds, but with mediocre output quality. Generally, businesses look at speed as the most important feature needed for productivity. The regular models can produce prints from 25 to 50 pages in one minute, while there are those that are able to provide better speed when printing in monochrome. Quality, however, is an important factor. Different copiers offer different levels of resolution for monochrome and color prints. Companies which are generating their own marketing materials would require resolution between 600 and 1200 dpi. It just all depends on your printing needs.

Would you want to rent? Or lease?

Purchasing a brand new copier is not always the best solution for your printing needs. While you can outsource your printing tasks to a local printing shop, there are other options like leasing. The latter provides a certain kind of convenience when it comes to choosing which copier will support your needs. Leasing companies like Copier Chicago experts can assess your needs and present you with the copier most suited for your printing. At the end of the contract period, most of the companies can arrange for the collection of the machine which makes it extremely convenient for you.

Copiers are considered assets in today’s business world. If you have sufficient budget, it is still best to purchase a brand new machine for your business. Remember, the perfect copier is not the most expensive; it is the one which can perfectly meet your printing needs.

BROTHER MFC-J5620DW Review: 2 Best Features That Outshine Counterpart Printers

November 6, 2018 By Admin

In today’s generation, people are in constant search for ways to make their lives more convenient. Technology innovations have been evident in this period, which totally contributes to a more manageable work; with anything that you prefer to do, there is an apparent way or a hack for you to follow. Even starting up your small business can be simple by owning the All-in-one Brother MFC-J5620DW. Brother has a variety of printer models which give you a wide array of options that are sure to meet your needs. Brother MFC-J5620DW is an inkjet printer with wireless network connection, color touchscreen panel, cloud services- Evernote and Dropbox, and fast prints.

Several printer brands and models offer similar specifications as the Brother MFC-J5620DW, but the latter is more inexpensive compared to most of them. The service it provides can be comparable to the premium models primarily because of its quality printing at a lesser cost. The Brother MFC-J5620DW also has four functions — print, copy, scan, and fax — which lightens up the workload. With the product’s list of best features, there are two that stands out above the others, the mobile printing and the ability to print oversized pages.

Tabloid Oversized Printing

Not all All-In-One printers at this price range can provide similar capabilities like the Brother MFC-J5620DW. Tony Hoffman, a printer analyst, stated in his review article about the Business Smart line and Editor’s Choice models — Brother MFC-J4610DW, Brother MFC-J4710DW, and Brother MFC-J690DW,— that these three printers can also print in oversized pages. However, these models cost more than the Brother MFC-J5620DW, which is why it is the smarter option when it comes to tabloid printing.

Mobile Printing

Brother MFC-J5620DW also supports a wide range of mobile printing features. With the surge of smartphones, cameras, laptops, and tablets for the past several years, mobile printing aids small businesses and multinational institutions on their daily operations. According to William Harrel in his article on Lifewire, the mobile printing features covered are Apple’s AirPrint, Google Cloud Print, the free Brother iPrint and Scan app, Wi-Fi Direct, and Cortado Workplace. By having this feature in your AOI printer, it will be beneficial for you or your business to do your work even without computers around.

Price

Brother MFC-J5620DW inkjet printer provides small-time institutions and start-up companies quality prints, fast print speeds, and low-cost printing. However, printer cost does not come inexpensive, so it is essential for small-time businesses, start-up companies, and homeowners to make a sensible judgment if they plan to acquire a printer. Before you make your last decision, you must consider the advantages and disadvantages of purchasing and leasing printers or copiers. For most start-up companies, renting a printer is the more efficient and cost-effective option since it maximizes your production at the lowest cost.

There are a variety of leasing centers where you can rent your preferred printer. Copier Chicago outlets offer 100% best quality, trouble-free, and affordable products and services. Moreover, some of their assistance services include copier repair, service contracts, copy machine rentals, copier leasings, and refurbished copiers. They also specialize in several reliable brands such as HP, Ricoh, Canon, Brother, Samsung, Konica, Kyocera, Okidata, and Toshiba to name a few. If you decide to lease a Brother MFC-J5620DW, Copier Chicago specialists can provide you with an excellent quality unit at the most reasonable price.

The Best Copiers for Your Churches

November 1, 2018 By Admin

WHEN WE THINK of copiers, we often imagine them being used in offices or schools only, but of course, that is not always the case.

The great minds behind the invention and development of the copier have made sure that these machines, as much as possible, can cater to everyone, and of course, that included the religious institutions — the churches.

If you think churches don’t deal much with printing needs, think again.

You see, much like any other social institution, the church also deals with tremendous amounts of documents and bulletins. In fact, they even print out fliers every now and then for church-related events or announcements.

A church in Roscommon, Ireland has even claimed that leasing their own copier has allowed them to not only produce their needed printouts but also cut their expenses by half.

The case study stated that the church was able to accomplish this by obtaining a much newer copier model that dealt with both black & white, as well as colored prints.

They knew that using a printer for their needs would be completely impractical because of the high-cost ink, which led them to make the smart decision of relying on copiers.

Religious institutions do not necessarily deal with documents and devices as much as offices or schools do, which is why churches today could lease a more basic copier model that could print and photocopy in both colored and black & white.

Investing in a much more advanced model can prove beneficial at times, but if taking into consideration the church’s precious financial resources, a more basic model can and will do the job.

If the church in Roscommon successfully minimized expenses by leasing a copier, then there is a huge chance that leasing one could aid in providing cheaper means of printing and advertising.

Paper-Conserving Newer Models of Copiers to Promote a Greener Place

October 30, 2018 By Admin

A LOT OF PEOPLE had been fighting for a greener place and a safer society to live in.

Industrialization has unfortunately left an irreversible mark on our environment such as the combustion of cars, the expulsion of waste from factories and so much more.

With recent advances in technology, people have now turned to innovations that help preserve the environment, conserve energy and resources, as well as minimize wastes.

A lot of people has discriminated the copier machines because of their so-called inefficient use of paper.

The use of tremendous amounts of paper meant an increase in waste and the cutting of more trees. Hence, in printing, everyone is encouraged to use both sides of the paper in order to conserve resources.

However, past models of copiers did not have the ability to automatically print on both sides, which means, people needed to manually flip the page and insert it once again into the copier machine. This was, of course, impractical given the significant amount of printouts to make and reproduce.

Fortunately, newer copier models have now become more automatic and hence are designed with add-on features that allow copiers to automatically print on both sides of the paper.

This can all be done by indicating the instructions through the settings of the copier machine. This makes it more convenient to conserve and efficiently use paper, thereby lessening waste.

Aside from paper consumption, another concern was the chemicals used in its toners. But then again, with the rise in better and more efficient copier models, chemical use has been lessened with each printing. This makes it safer for people to use somehow lessening the chemical footprints on the environment once the paper is thrown away.

With better and more environmentally-conscious features, the brand new copiers are making waves in efforts for a greener and better planet.